The Journal Studio: A World Between the Pages

1. Registration and Eligibility:

• Participants must meet the specified age requirement and above to enrol in the program. If your child is a new participant and is younger than the required age, please contact paintbox directly.
• Registration is considered complete only upon receipt of the full payment for the selected art program.

2. Refund Eligibility:

• Refund requests must be submitted in writing via email to the provided contact address.
• Participants are eligible for a full refund if the request is received at least 14 days before the scheduled start date of the program.
• Refund requests made within 14 days of the program start date may be subject to a partial refund, determined on a case-by-case basis.
• No refunds will be issued for cancellations made less than 7 days before the program start date.

3. Program and Session Cancellations:

• In the event that the entire art program is cancelled, participants will be entitled to a full refund of the registration fee.
• We reserve the right to cancel or reschedule sessions due to unforeseen circumstances, and participants will be notified promptly.

4. Substitution and Transfer:

• Participants unable to attend the program may request to transfer their registration to another eligible participant at least 7 days before the program start date.

5. Non-attendance:

• No refunds will be provided for participants who do not attend the program without prior notice.

6. Refund Processing:

• Refunds, if applicable, will be processed within 15 business days of receiving the written refund request.

7. Contact Information:

• For refund requests and inquiries, please contact paintbox.karratha@gmail.com.

Note: paintbox reserves the right to modify or update the refund policy as needed, and any changes will be communicated to participants in a timely manner. By registering for the above, participants acknowledge and agree to these terms and conditions.

ALLERGIES & SENSITIVITIES

Little Atelier incorporates a variety of carefully selected natural and quality materials, which may include beeswax products, wool fibres, botanical elements, seed pods, timber pieces, paper products, and other creative resources.

Parents and caregivers are responsible for informing paintbox of any allergies, sensitivities, medical conditions, or additional support needs prior to participation. While every reasonable effort will be made to accommodate individual needs, paintbox cannot guarantee an allergen-free environment.

 

EMERGENCY CONTACT INFORMATION

Current emergency contact details must be provided at enrolment and kept up to date throughout the duration of the program.

In the event of illness, injury, or an emergency, every reasonable effort will be made to contact a parent, guardian, or nominated emergency contact immediately.

 

AUTHORISED COLLECTION

Children will only be released to a parent, legal guardian, or authorised person nominated during enrolment.

If someone other than the usual parent or caregiver is collecting a child, families are asked to notify paintbox prior to the session wherever possible.

 

MINIMUM ENROLMENTS

Sessions require a minimum number of enrolments to proceed.

Should minimum enrolment numbers not be met, paintbox reserves the right to postpone, reschedule, combine, or cancel sessions. Families will be notified as early as possible and offered an alternative session, credit, or refund where applicable.

 

EXTREME WEATHER & UNFORESEEN CLOSURES

As we operate within the Pilbara region, severe weather events, emergency situations, or circumstances beyond our control may occasionally require the postponement or cancellation of sessions.

Where this occurs, families will be notified as soon as practicable.

 

PROCESS OVER PRODUCT

At paintbox, we place great value on the creative process rather than solely the finished outcome.

Children are encouraged to experiment, observe, explore, make discoveries, and develop confidence through authentic artistic experiences. Some sessions may result in completed artworks to take home, while others may focus on skill development, material exploration, creative play, observation, or collaborative making.

We believe meaningful creative learning occurs through the act of creating itself, and that each child's artistic journey is unique.

 

COMMUNICATION & FAMILY PARTNERSHIP

We value open communication and recognise that parents and caregivers play an important role in supporting young artists.

Families are encouraged to discuss any questions, concerns, learning needs, or transition challenges with facilitators. By working together, we can create the most positive and supportive experience possible for each child.

 

RIGHT OF REFUSAL

paintbox reserves the right to refuse or discontinue enrolment where behaviour, safety concerns, or circumstances significantly impact the wellbeing of participants, staff, or the learning environment.

Any concerns will be addressed respectfully and collaboratively with families wherever possible before such action is considered.

At paintbox, we aim to provide a welcoming, respectful, and inspiring environment where artists can create freely while sharing space, materials, and facilities with others. This Fair Use Policy outlines the expectations for all our programs to ensure a positive experience for all participants.

1. Respect for Shared Space

• Treat the studio, furniture, tools, and equipment with care.

• Keep noise to a minimum to maintain a calm creative environment.

• Clean your workspace before leaving, including wiping surfaces and returning tools or materials to their designated locations.

• Use only the areas allocated for your session.

2. Fair Use of Materials

• Provided materials are for use during your booked session only.

• Use materials mindfully so everyone has equal access.

• Some specialised materials or equipment may have limits due to cost or availability.

• If you require large quantities or specific materials, you are welcome to bring your own.

3. Respect for Others

• Allow fellow artists to work in peace and privacy.

• Quiet conversation is welcome; disruptive behaviour is not.

• Do not critique others’ work unless invited.

• Personal boundaries and creative autonomy must be respected at all times.

4. Personal Materials & Storage

• You may bring your own tools or supplies.

• paintbox does not offer ongoing storage for personal items unless arranged in advance.

• Any materials or artworks left behind at the end of a session may be discarded unless a prior agreement has been made.

5. Use of Studio Equipment

• Only use equipment you are confident and competent operating.

• If unsure about a tool, ask for guidance before use.

• Some equipment may be restricted due to safety considerations.

6. Health & Safety

• Closed-toe shoes are recommended for evening sessions.

• Please notify staff immediately of any spills or hazards.

• Children are not permitted unless the program specifically states otherwise (e.g. adult-only sessions).

7. Creative Freedom & Content Boundaries

• Artists are free to explore their own subject matter and mediums within reasonable boundaries.

• Hazardous materials, open flame, aerosols, or strong fumes require prior approval.

• Explicit content is permitted but must be handled discreetly out of respect for others.

8. Photography & Privacy

• You may photograph your own work.

• Do not photograph other participants or their artwork without explicit consent.

• paintbox may document the studio periodically; participants will be notified in advance and may opt out.

9. Booking & Attendance

• Sessions must be booked and paid for in advance.

• Missed sessions are non-refundable unless otherwise stated in your program agreement.

• Please arrive and depart within your allocated session time.

10. Zero-Tolerance Conduct Policy

To protect the integrity of the studio, the following are not permitted:

• Aggressive, disrespectful, or discriminatory behaviour

• Harassment of any kind

• Misuse of materials or equipment

• Alcohol or illicit substances on the premises

Any breach may result in immediate removal from the program.

11. Amendments

paintbox reserves the right to update this Fair Use Policy as required to ensure a safe, respectful, and productive creative environment. Participants will be notified of any significant changes.

IMPORTANT PARTICIPATION GUIDELINES

At paintbox, we are passionate about creating a warm, inspiring, and supportive studio where every student can grow in confidence and skill. Please take note that paintbox is a working artist's studio and NOT a child-minding facility. To ensure a safe and positive experience for all, we ask families to read the following guidelines before enrolling.

 

A Creative Learning Environment

Our classes are small to medium sized, structured, and guided step-by-step. We focus on building real artistic skills in a calm and encouraging group setting.

To get the most out of the experience, students should feel comfortable:

• Participating in a group
• Following simple instructions
• Engaging with materials in a safe and respectful way

 

Supervision in the Studio

During class, students are supervised within the group setting. We ask that all participants are able to:

• Remain within the studio space
• Follow safety directions
• Participate alongside others in a cooperative way

 

Independence & Readiness

To help classes run smoothly for everyone, students should be able to:

• Work with a level of independence suited to their age group
• Manage their own toileting needs
• Take part in the session without requiring constant one-on-one support

 

Additional Support

We are an inclusive studio and welcome children of all abilities.

If your child requires extra support; whether physical, behavioural, or personal; we simply ask that a parent, carer, or support worker stays for the session to assist them.

 

This helps ensure your child is fully supported while also allowing the class to run smoothly for all students.

 

Sharing Important Information

Every child is different, and we love getting to know what helps them thrive.

If there is anything we should know, such as:

• Sensory sensitivities
• Medical needs or allergies
• Additional support requirements

Please let us know when enrolling so we can create the best possible experience.

 

Keeping Everyone Safe

A safe and respectful environment is essential for creativity to flourish.

If a situation arises where a student’s needs cannot be safely supported within the group setting, we may need to pause or adjust their participation. This is always approached with care and communication.

 

Our Commitment

We are committed to making thoughtful, reasonable adjustments wherever possible so that all students feel welcomed, supported, and inspired while maintaining a safe and high-quality experience for the whole group.

 

By enrolling in a paintbox program, you acknowledge these guidelines and help us create a beautiful, respectful studio environment for everyone.